Employee Provident Fund Registration

Provident Funds acts as a social security tool for individuals of which Employee Provident Fund (EPF) is one of the major forms. In India, Employees Provident Fund (EPF) is a scheme under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 and is regulated by the Employees’ Provident Fund Organisation (EPFO).

EPF registration is mandatory for establishment with more than 20 employees or Co-operative societies with more than 50 employees. Entities are required to register themselves within a month of attaining the minimum strength, with penalties applicable for delays in registration. Voluntary registration is possible in case an establishment does not have the minimum prescribed strength. Employer shall be responsible for deduction & payment of PF. 

What Is The Process?


EPF registration process is done by furnishing the relevant information and documents about the establishment. In the offline process, the applicant has to fill-up and submit hard copy of the relevant Form. 

Step 1

Basic information about the establishment is filled and submitted

Step 2

Establishment Login ID is generated after verifying Mobile Number and Email ID

Step 3

Login with the Credentials shared to complete the Form

Step 4

DSC registration is required once the registration of the establishment has been completed 

Step 5

EPF certificate is issued along with the Unique Identification Number

Step 6

Download the Letter/Certificate issued, along with other required documents to the concerned EPF Office

Timeline

While a PF Code can be obtained soon, within 3 business days, registering the DSC may take 2 – 3 weeks

Details Required


  • Name and Address of Company, including details of Head Office and Branch Office(s)
  • Certificate of Incorporation of the Entity
  • Permanent Account Number (PAN) 
  • Identity and Address Proof such as Aadhaar Card, Passport, Voter Identity Card, Driving License, Ration Card etc of Director/ Partner
  • DSC
  • Address Proof of the premises (recent Utility Bill, License or Certificate issued by any Government Authority, recent Bank Statement)
  • Bank details (optional), including Bank Name, Address, Branch, IFSC Code, Canceled Cheque
  • Record of a monthly strength of the number of Employees, including Date when the number crossed 19
  • Details and Register of Salary and Wages
  • Balance Sheet of the Employer

FAQ

1 Who must register for Provident Fund (PF)?

PF registration is mandatory for establishment with more than 20 employees or Co-operative Societies with more than 50 employees. It is likely very soon, the threshold limit will be dropped from 20 to 10 employees.

2 Is PF registration compulsory for all employees?

Yes, registering with EPFO and regularly contributing to the EPF is mandatory for applicable organizations

3 What is the basic salary limit for PF?

An employee earning more than Rs. 15,000 per month in basic salary plus dearness allowance. Basic salary generally includes all payment and perquisites which are not added or taken-off based on certain employment criteria (viz. bonus, overtime, deductions for office cab or other facility etc).

4 Who can open EPF account?

A provident fund account is to be opened only by the employer on behalf of the employee in India. No individual can open a Provident Fund account in his or her name.